Hard Rock Hotel & Casino Punta

Hard Rock Cafe Hotel Dominican Republic

At Hard Rock hotels, we don’t want to be a normal hotel; we want our guests to feel like rock stars from the moment they walk in the door. But, with 1, 200 employees that use our IT platform across four locations, it can be challenging to create a consistent guest experience. We need tools that help us make decisions in the moment - the party doesn’t stop at the Hard Rock!

As the IT Corporate Director of the All Inclusive Collection (which runs all of the Hard Rock Hotels in Mexico and the Dominican Republic), I’m responsible for providing tools to our employees that will let them to work together effectively and focus on our customers. On our old system, Microsoft® Exchange, we had a large datacenter for the hotels to maintain. Our communication tools weren’t flexible enough to make decisions on the go and we couldn’t guarantee that we were running the same promotions at the same time. We worried about the effect on our guests’ experience. I decided that we needed to move to Google Apps and get off of our on-premise infrastructure. Google Apps was fast, safe, and agile and met all of the security standards I was looking for, so I knew that all of our customers’ information would be protected, too!

Since moving to Google Apps, we've improved internal communication and are now spending half as much time on things as we were previously. While our hotels are in Mexico and the Dominican Republic, our sales teams are located all over the globe—North America, Europe, Asia, and here in Latin America—and they’re moving all the time. With Google Talk and Google+ Hangouts, we rarely use the phone anymore, it’s easier to jump on a Hangout from any device and from any of our locations. When our sales team in Miami make an important reservation for a wedding or a big group, they chat via Google Talk with the hotel in Cancun, providing immediate assurance and confirmation that everything will run smoothly.

Having so many guests across our hotels, problems can arise at anytime day or night, so we can’t have downtime. Rather than worrying about keeping our servers and email running, we spend our time managing tools through a browser. We've saved thousands of dollars in IT infrastructure and telecommunication costs, and my IT headaches are gone. I used to have a team of guys helping me manage servers and keep our email up and running. Now, only two of us manage all of the tools.

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